ABN: 59 604 092 355 Tel: 1300 859 394 Email: firstname.lastname@example.org
Office/ Showroom 51 Innovation circuit Wangara WA
Climateframe Pty Ltd (ACN 604 092 355) (hereinafter referred to as “we”, “us” and “our”) respects your privacy and values your trust. As a holder of your personal information, we are bound by the Privacy Act 1988 (Cth) (“Privacy Act”) and the Australian Privacy Principles (“APP”). In order to provide our products and perform our services for you, we will require from you information that may be confidential, personal and sensitive to you.
Privacy Act and The APP
As a data holder and controller, we are obligated and committed to comply with the Privacy Act and the APP at all times when we handle your personal information. This policy gives you a summary of your privacy rights regarding our collection, use, storage, sharing, and protection of your personal information.
Collection, Use, and Disclosure of Personal Information
We do not collect your personal information unless the information is necessary for us to conduct our business, to provide services to you, to carry out our obligations in accordance with an agreement with a third party, respond to you, and in some circumstances, to meet our legal obligations.
Before collecting your personal information, we will endeavor to ensure that you are aware of:
- the person or organisation collecting your personal information and how to contact that person or organisation;
- the purpose of which the personal information is collected;
- the person or organisation to whom we usually or is likely to disclose your personal information;
- whether it is a requirement under the law for us to collect your personal information; and
- consequences (if any) if all or part of your confidential information is not provided.
Your personal information may be obtained by way of forms filled out, information provided in person or by telephone, email or online by you, or from a public source or third party. We will also let you know that if we receive your personal information from a third party without having to ask from you.
We do not generally collect any sensitive information about you unless required by law or with your consent. Sensitive information may include information relating to your health, racial or ethnic background, criminal records, relationships, sexual preferences, personal finances, political loyalty, or religious belief.
We will not use or disclose your personal information for a purpose (“secondary purpose”) other than the primary purpose of collection set out in this policy, unless you consent to the use or disclosure; or if the information is not sensitive and the use of the information is for the secondary purpose of direct marketing.
The primary purposes of collection of your personal information may include the following:
- to provide products and services to you;
- to manage and enhance our products and services to you;
- to investigate any complaints about or made by you;
- to conduct direct marketing communications;
- to disclose to and allow a foreign entity to use your personal information;
- to verify your identity;
- to complete background checks and assess your suitability to obtain an account with us; and
- whenever as required or authorised by law.
There are circumstances where we do not require your consent to collect sensitive information under the Privacy Act. These exceptions are authorised or required by the Privacy Act and are categorised as Permitted General Situations, and Permitted Health Situations. Please visit the website of the Office of Australian Information Commissioner at www.oaic.gov.au for more information.
Your personal information may be disclosed to our employees, agents, contractors, service providers, our professional advisers, our insurers or our related entities for the primary purpose and credit reporting agencies for credit-related purposes.
We use data hosting facilities and third party service providers to assist with providing our goods and services. Consequently, your personal information may be transferred to and stored at, a destination outside Australia. We use our best endeavours to ensure our counterparts handle the personal information in accordance with the standards in the APP unless they have different data protection rules in their countries.
Visiting our website
We also do not sell or rent your personal information to third parties for their marketing purposes without your consent. We may, however, use your personal information for marketing purposes with your consent or that you would reasonably expect us to use your personal information for the purpose of direct marketing, unless it is impracticable for us to seek your consent and/or you did not make a request to us not to receive direct marketing communications. You can at any time request to us that you no longer wish to receive direct marketing communications from us and we will not charge any fees for such a request.
STORAGE, SECURITY, ACCESS, AND DESTRUCTION
Storage and Security
We store and process your personal information on our servers which are physically located in Australia as well as physical records at our own premises here in Australia. We may also use third-party data storage provider outside Australia or an offshore cloud hosting service provider.
We always ensure that we have sufficiently taken reasonable steps to protect your personal information from misuse and loss, from authorised access, modification or disclosure. The steps we take depend on the circumstances but may include measures such as firewalls, passwords, encryption, locked filing cabinets and building access restrictions. Unfortunately, no data transmission over the Internet can be guaranteed to be totally secured.
Where personal information is stored with a third party, we have arrangements which require those third parties to maintain the security of the information. We take reasonable steps to protect the privacy and security of that information, but we are not liable for any unauthorised access or use of that information.
We always take reasonable and necessary steps to ensure that your personal information we collect from you is accurate, up-to-date and relevant at the time of collection. You can request access to the personal information we hold about you. You can ask us to correct any inaccurate or out of date information we hold by using the contacts details provided below. There will be no fees charged.
In certain circumstances, we may disagree with you that your personal information should be corrected. If such circumstances arise, we will let you know. If you believe that such a refusal is unnecessary, you may lodge a complaint using the contact details below and we will take reasonable steps to investigate your complaint.
When we no longer need your personal information for our purposes and we are not required by law to keep it, we will ensure that your personal information is destroyed or de-identified. You may also request us to delete your personal information and we will take reasonable steps to delete it unless we require it for legal, auditing or internal risk management reasons.
Identifiers and Anonymity
Anonymity and Pseudonymity
If you have general enquiry type questions, you can choose to do this anonymously or use a pseudonym. Generally, you will be given an opportunity to interact with us without having to identify yourself, unless it is unlawful when we are required or authorized by law or a court, or impracticable to do so under certain circumstances.
We do not on most occasions adopt a government related identifier such as your Medicare or tax file number. However, there are certain circumstances we may be required to collect government-related identifiers when we are required by law, necessary to verify your identity, and required by court orders and government enforcement bodies.
If you would like more information about how we handle your personal information or to discuss the personal information we hold of you, please contact us by:
Telephone: 1300 859 394
Post: Attention: Privacy Officer, 51 Innovation Circuit, Wangara WA 6065.
Where we cannot resolve a complaint within thirty (30) business days, we will notify you of the reason for the delay as well as an indication of when we expect to resolve the complaint. If you are not satisfied with the outcome of your complaint, you may refer the matter to Office of the Australian Information Commissioner.